8 Ways To Use Comment Boxes In Microsoft Word

In Word 2003, select “Markup” from the “View” menu. In Word 2007 and 2010, click the “Show Markup” drop-down in the Tracking group of the Review menu ribbon and make sure the Comments option is checked. Selecting Markup from the View menu again in Word 2003 or unchecking the Comments option in Word 2007 or 2010 will turn off the markup feature, hiding the comments.

In Word 2003, click Print Layout or Web Layout on the View menu. In Word 2007 and 2010, select Print Layout or Web Layout from the Document Views group on the View menu ribbon. If you do not have the correct display view, your comments will not appear, but portions of the text that were highlighted to be commented upon will retain their highlighting and be followed by the comment number.

In Word 2003, select Comment from the Insert menu. In Word 2007 and 2010, select New Comment from the Comments group in the Review menu ribbon. If your new comment falls between existing comments, the comments following it will be renumbered to reflect their new positions in the comment sequence.

You can respond to your own previous comments. This is a good way to clarify the wording of your previous comments if you think your original words may be misunderstood.

In Word 2003, select Show on the Reviewing toolbar, then select Reviewers and select either Show All Reviewers to display the comments of every reviewer or select the identifier for a specific reviewer to display only that reviewer’s comments. In Word 2007 and 2010, select Show Markup from the Tracking group in the Review menu ribbon and select either All Reviewers from the Reviewers submenu to display the comments of every reviewer or select the identifier for a specific reviewer to display only that reviewer’s comments.

To access the Print dialog box in Word 2003, select Print from the File menu. To access the Print dialog box in Word 2007, click the Microsoft Office button in the upper left and select “Print” from the menu. To access the Print dialog box in Word 2010, click the File tab and select “Print” from the File menu at the left edge of the page. To print the document without the comments, select “Document” from the Print dialog box.

In Word 2003, select Reviewing Pane on the Reviewing toolbar. (If the Reviewing toolbar is not already displayed, select Toolbars from the View menu and then select Reviewing. ) In Word 2007 and 2010, select Reviewing Pane from the Tracking group in the Review menu ribbon and select Reviewing Pane Vertical to display the pane beside your document or Reviewing Pane Horizontal to display the pane beneath your document.

In Word 2003, choose Options from the Tools menu. Select the User Information tab. In Word 2007, click the Microsoft Office button and select Word Options. You can also select Change User Name from the Track Changes dropdown button in the Tracking group in the Review menu ribbon. In Word 2010, click the File tab and select Options from the File menu at the left edge. You can also select Change User Name from the Track Changes dropdown button in the Tracking group in the Review menu ribbon.

Although comments you make after changing your initials will reflect the new identifier, comments made prior to the change will still display the identifier you used previously.